Coworking Europe 2019 to take place on November 13-14-15 in Warsaw, Poland

The 2019’s edition aims to address openly all topics related to coworking, from three perspectives: business, trends, and impact.

The conference is an outstanding opportunity to share best practices, connect and, why not, build up and collaborate on new exciting projects.

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Program

Coworking Tour (Nov 12 - 15)

  • 9.30 to 17.00 Self-guided Warsaw Coworking Tour

    As every year, delegates will have the opportunity to take part in a self-guided tour of the city’s coworking spaces.

    Between 10 and 15 coworking spaces in Warsaw have agreed to open the door to the Coworking Europe attendees. Each of them informed us about the time slot they made available in their agenda to tour participants into their spaces.

    The self-guided tour will already start on November 12th, for those who arrive early in Warsaw.

    The tour map is still a work in progress.

Day 1 (Nov 13)

  • 8.45 Registration
  • 9.30 Welcome speech

    Introduction to the conference.

    Jean-Yves Huwart, CEO & Founder of Coworking Europe

    • Format – Keynote
    • Audience – General

  • 09.35 Introduction by Warsaw Deputy Mayor (TBC)

    • Format – Keynote
    • Audience – General audience
    • Track – Big picture

  • 9.45 Introduction to the Warsaw Coworking Ecosystem

    An introduction to the booming Warsaw and Polish coworking ecosystem and its growing players

    Kasja Wojnar (Brain Embassy), Konrad Szaruga (CBRE), Natalia Kuliberda, Marta Moksa (O4)

    • Format – Panel / Keynote
    • Audience – General audience
    • Track – Big picture

  • 10.05 Global Coworking Survey 2019 - Last insights

    Latest data and figures on the rise of the global Coworking industry.

    Carsten Foertsch, Deskmag

    • Format – Keynote
    • Audience – General audience
    • Track – Big picture

  • 10.20 Country, cities, regional patterns - The caracteristics of the coworking growth in Europe according to the local realities and environment in Europe

    John Williams, Instant Group

    • Format – Keynote
    • Audience – General audience
    • Track – Big picture

  • 10.35 Selling coworking to different audiences and dealing with the variety of expectations

    AOC (TBC)

    • Format – Keynote
    • Audience – General audience
    • Track – Big picture

  • 10.50 What do Coworking spaces modern tenants look for ? - A view from the members

    Conversation between users of coworking spaces – Their expectations, needs, visions and experience of coworking.

    PayU (TBC), SkyConcet (TBC), Ula Wrobel (Jobforseek) TBC

    • Format – Panel
    • Audience – General audience
    • Track – Big picture

  • 11.15 Maria 01 Helsinki - A look at the soon to be biggest startup campus to operate in Europe

    Ville Simola (Maria01)

    • Format – Keynote
    • Audience – General
    • Track – Big picture

  • 11.25 Practical messages

    Reminders, things to take into account, updates, etc.

  • 11.30 Coffee Break
  • 12.10 - 13.00 Coworking spaces fully run from the cloud - Advantages, challenges, what will be the limits?

    More and more online tools are available to operate a coworking space, up to AI. How far does it improve the quality of the service? The experience of tenants? What about the interoperability? What is the status to data? Can we get lost within all the growing features? What to expect next in terms of automation? Will tomorrows coworking spaces to be operated remotely? A lot of questions and challenges will be discussed with the worlds best coworking tool providers.

    Xabier Apellániz (Salto KS), Momchil Andreev (Office RnD), James Shannon (Essenys), Christoph Hammer (Ezeep), moderated by Jean-Yves Huwart

    • Format – Panel
    • Audience – General audience
    • Track – Business / Operations

  • 12.10 - 13.00 Growing to various locations. Lessons learned

    “Lessons learned from growing our individual coworking space into a coworking chain with three locations and more coming”.

    Thom Wernke, StartDock (Amsterdam)

    • Format – Workshop
    • Audience – Senior players in the coworking industry & General audience
    • Track – Business / Operations

  • 12.10 - 13.00 Learnings from operating a women only coworking

    Gender equality is one of the biggest challenges of our time. Can coworking communities help create a women friendlier environment and balancing our society? The experience of Cowomen in Berlin illustrates that it can. Hannah, Sara and Kate will share insights, learnings and best practices.

    Hannah Dahl, Sara-Marie Wiesmann, Kat Brendel (CoWomen)

    • Format – Workshop
    • Target – General audience
    • Track – Impact

  • 12.10 - 13.00 How to make coworking part of global mobility packages?

    Talk about how to interlink public transportation with appropriate and on-demand workspaces.

    Bastian Boss, Deutsche Bahn (Berlin)

    • Format – Interactive Workshop
    • Audience – General audience + People aiming at having an impact through coworking
    • Track – Trends

  • 13.00 - 14.15 Lunch Break
  • 14.15 - 15.05 Making coworking a friendly environment for small and large corporations: dealing with space size, companies cultural differences and social match making

    Piotr Lagowski (WeWork), Eduard Schaepmans (Tribes) TBC, Inga Hilgenberg (Unicorn) TBC, Business Link TBC, PayUp TBC, moderated by Natalia Kuliberda ? (TBC)

    • Format – Panel
    • Audience – General audience
    • Track – Business / Operations

  • 14.15 - 15.05 How to diversify revenues with coaching and training services?

    Diversify your revenue base with coaching and training service to the community. The Brain Embassy experience.

    Kasia Wojnar, Brain Embassy (Warsaw)

    • Format – Workshop
    • Audience – Senior players in the coworking industry
    • Track – Operations / Business

     

     

     

  • 14.15 - 15.05 How to deal with real estate brokers to fill in your coworking space

    Big or small spaces, how to partner up with real estate agents to fill in your space?

    Adam Lis (JLL)

    • Format – Workshop
    • Audience – General
    • Track – Operations / Business

  • 14.15 - 15.05 Reducing the carbon footprint of coworking spaces and of the community through Car sharing or other solutions

    Interactive Workshop – Fiona Frank works at Green Elephant Cooperative, which runs Halton Mill, a low carbon coworking and event space. Halton Mill’s power comes from a community funded hydro electric plant in the river five minutes away, and is heated by locally sourced woodchip through a district heating system. Each of our individual tenants is metered separately for heat and electricity. But we still have a lot of work to do on our travel plan – we’re trying to get people to share journeys – and on our waste production. Coworking is great for the climate crisis, with people coming together rather than heating 50 individual homes each day if they were working at home. Come and share your achievements and let’s work together on improving our carbon output.

    Fiona Frank (Green Elephant Cooperative)

    • Format – Workshop
    • Audience – General Audience
    • Track – Impact

  • 15.10 - 16.00 The view property owners have on the development of coworking within their asset portfolio (directly or through third parties)

    Peter Ceresnik (HB Reavis), Jaroslaw Bator (Skanska), Eyal Litwin (Adgar), TBC, moderated by Konrad Szaruga (CBRE) TBC

    • Format – Panel
    • Audience – General audience
    • Track – Business / Operations

  • 15.10 - 16.00 How to manage buildings and facilities, and what to manage, at the age of flexible workspace environments? (ISS's vision)

    Gitte Andersen, Signal/ISS

    • Format – Interactive Workshop
    • Audience –  General audience
    • Track – Business / Operations

  • 15.10 - 16.00 The role coworking can play to boost local innovation dynamics and international networking

    Melissa Ablet (Cambridge Innovation Center)

    • Format – Interactive Workshop
    • Audience – General audience
    • Track – Impact

  • 15.10 - 16.00 Is it possible to create a sustainable coworking business in rural areas?

    “Coworking in suburb and in the countryside is not like Coworking in big Metro Cities. Workers profiles, population density, mobility options, are different. How to build up a value proposition for coworking in rural areas taking those differences into account? Germany as starting point, supported by the academic research. Extrapolation to Europe. Share experiences. Belgium, France, Italy, etc. comparison and what could be the solutions.”

    Simon Werther, Stuttgart Media University (Stuttgart)

    • Format – Workshop
    • Audience – Senior players in the coworking industry & General audience
    • Track – Trends

  • 16.00 - 16.30 Coffee Break
  • 16.30 - 17.20 Coworking and Sales - What process, strategy and tools to put in place to increase membership, occupation rate and conversion?

    What do coworking tenants and members expect from a coworking space, nowadays? How to deal with different profiles? What are the sales channels to put in place? How to coordinate it with the marketing efforts? What is the cost/sale maximum in percentage of revenue coworking shouldn’t go beyond? What is the right mix between online and offline sales? Those key questions will be addressed during the panel.

    Nicolas T’kint (Rialto), Martin Coles (Catch), Mikolaj Niemczycki (Cushman & Wakefield), John Williams (Instant Office) TBC, Sabine Larrieu-Hellestad (Blender Collective), moderated by (TBC)

    • Format – Panel
    • Audience – General audience
    • Track – Business / Operations

  • 16.30 - 17.20 ``The distributed-in-coworking workforce model fixing the employee commuting hell - How to come over the companies resistance``

    Dirk Paelinck (Workero)

    • Format – Workshop
    • Audience – Senior audience
    • Track – Business / Operations

  • 16.30 - 17.20 The role of smell, olfactive feelings and the four other senses experience to pay attention in a coworking space

    Philip Van Houtte (Ozadi)

    • Format – Interactive Workshop
    • Audicence – General
    • Track – Trends

  • 16.30 - 17.20 What coworking space operators have to emphasize on to raise investment money? (TBC)

    Ben Nachoom (OneCoworking) TBC

  • 17.30 - 20.00 Coworking Tour / Free time

    Coworking Tour / Free time

  • 20.00 - 23.00 Coworking Europe Opening Night at Solutions.Rent

    The welcome networking evening is sponsored by Solutions.Rent – the full service flexible office provider in the heart of Warsaw. Solutions.Rent invites you to a free welcome drink and some snacks and finger food will also be provided by Solutions.Rent at their amazing event space.. We look forward to welcoming you!

Day 2 (Nov 14)

  • 9.10 - 9.40 Unconference briefing

    Julianne Becker (Coconat)

    Plenary room – Level 4

  • 09.50 - 10:40 Are hospitality, conviviality and community the same thing? - A coworking perspective

    Community has been at the core of the coworking value proposition and narrative for almost a decade. With time, though, we see that there are different ways to define what a coworking community is. Stimulating personal contacts, providing introductions, caring, sustaining a good vibe within the space… those are elements also associated with hospitality. Is hospitality the true value proposition of coworking? Or does community go deeper? Are both only two faces of the same coin? Interesting debate between coworking players.

    Stéphane Bensimon (Wojo), Piotr Boulange (WeWork) TBC, Bartosz Chmiel (HubHub), Vandita Kedia (The Daftar) TBC, moderated by Liz Elam (GCUC) ?

    • Format – Panel
    • Target – Senior players
    • Track – Business / Operations

  • 9.50 - 10.40 A case study of a coworking hub 6.000 m2 project: from market study to implementation

    Vanessa Sans, Jordi Subiras (HWL Partner)

    • Format – Interactive Workshop
    • Audience – General
    • Track – Business / Operations

  • 9.50 - 10.40 Status Quo of Rural Coworking - Special all day long World Café on Coworking in small towns and in the countryside

    Which Coworking concepts do we need in rural areas? This session focuses on best practices of local and government funded partnerships, funding strategies in general and the challenges you might be facing in your rural coworking space. Together we will collect these in an interactive workshop format as a base for the following sessions.

    Co-Facilitation – Johanna Voll, Christian Cordes, Tobias Kremkau

    • Format – Co-construction workshop
    • Audience – Newcomers in the coworking industry
    • Track – Trends

  • 9.50- 10.40 Unconference - Sessions n°1

    Agenda co-created by the audience
    Interactive conversations in the different allocated rooms.

  • 10.45- 11.35 Can the right branding make 50% or more of coworking success?

    Uri Bar-Joseph (Mindspace), Inga Hilgenberg (Unicorn) TBC, Konrad Szaruga (CBRE),… moderated by Christine Andrews (Acmeworks)

    • Format – Panel
    • Target – General audience
    • Track – Business / Operations

  • 10.45- 11.35 Advantage and challenges of going the Cooperative way to support coworking operations

    Matthias Zeitler (TBC)

    • Format – Interactive Workshop
    • Target – General audience
    • Track – Impact

  • 10.45- 11.35 What are key points to success for rural coworking spaces? - Special all day long World Café on Coworking in small towns and in the countryside

    The conversation will focus on the following questions: What are the basic needs to open a rural space in terms of infrastructure and mobility? How do we attract (more) people (target group)? Which value proposition is effective? What are good formats that work well? The interactive workshop is aimed at operators of rural coworking spaces.

    Co-Facilitation – Johanna Voll, Christian Cordes, Tobias Kremkau

    • Format – Co-construction workshop
    • Audience – General audience
    • Track – Trends

  • 10.45 - 11.35 Unconference - Sessions n°2

    Agenda co-created by the audience
    Interactive conversations in the different allocated rooms.

  • 11.35 - 12.10 Coffee Break
  • 12.10 - 13.00 Significance of having a coworking operator as a tenant for value of building? TBC

    Mikolaj Niemczycki (Cushman & Wakefield), TBC

    • Format – Panel
    • Target – Senior & General audience
    • Track – Business / Operations

  • 12.10 - 13.00 How to recruit the right team to operate a coworking space?

    Ashley Proctor (Creative Blueprint)

    • Format – Interactive Workshop
    • Audience – General audience
    • Track – Business / Operations

  • 12.10 - 13.00 Funding and Sustainability of rural coworking - Special all day long World Café on Coworking in small towns and in the countryside

    The goal of this workshop is to discuss funding opportunities and sustainable concepts for the long term existence of a rural coworking space (after the initial funding phase). What are funding criteria and what does “rural” actually mean? How can we develop sustainable concepts that are self-sufficient?

    Co-Facilitation – Johanna Voll, Christian Cordes, Tobias Kremkau

    • Format – Co-construction workshop
    • Audience – Senior players in the coworking industry and General audience
    • Track – Business / Operations

  • 12.10 - 13.00 Unconference - Sessions n°3

    Agenda co-created by the audience.
    Interactive conversation in the different allocated rooms.

  • 13.00 - 14.15 Lunch
  • 14.15 - 15.05 How different is the Coworking value proposition between big metro cities and middle size cities, and how to address the challenge?

    Wolf-Nicolas Henkels (Codeks), Claire Carpenter (TheMeltingPot), TBC

    • Format – Panel
    • Target – General audience
    • Track – Impact

  • 14.15 - 15.05 General Assembly European Business Centres Workplaces Association (Eurocbca)

    Koen Baetsleer, Eduardo Salsamendi

    • Format – General Assembly

  • 14.15 - 15.05 Open topic - Special all day long World Café on Coworking in small towns and in the countryside

    The session will include a session that is proposed during the unconference and focuses on rural coworking.

    Co-Facilitation – Johanna Voll, Christian Cordes, Tobias Kremkau

    • Format – Co-construction workshop
    • Audience – General audience
    • Track – Trends

  • 14.15 - 15.05 Unconference - Sessions n° 4

    Agenda co-created by the audience
    Interactive conversations in the different dedicated rooms.

  • 15.10- 16.00 Taxonomy of spaces?

    With the hybridation of coworking comes a lot of different approaches and experiences. Shouldn’t the vocabulary move to fit better with the reality of coworking in 2019?

    • Format – Panel
    • Audience – General
    • Track – Trends

  • 15.10- 16.00 How a coworking operator can structure a real estate purchase

    This workshop will explore the risks and benefits of building ownership for coworking operators, and also the risks and benefits for landlords in operating a coworking space. We will walk through sample structures a coworking operator can use to purchase a building, how to analyze a potential purchase, and pitfalls to avoid when jumping into building ownership. We will also discuss alternative structures to ownership or leasing, such as a joint venture between a building owner and coworking operator, and a fee-for-service management agreement.

    Josh Fine, Focus Property Group

    • Format – Workshop
    • Audience – Senior
    • Track – Business / Operations

  • 15.10- 16.00 Outlook: What’s next? - Special all day long World Café on Coworking in small towns and in the countryside

    The final session will be based on the results of the previous discussions. How can we support each other? How can we get support for critical infrastructures from policy makers (i.e. mobility, internet access, real estate, etc.)? The goal of this workshop is to collect a list of demands for regional and European policy makers as well as other non governmental institutions. The results will be beneficial for future funding processes and (public) tendering procedures and will be published afterwards.

    Co-Facilitation – Johanna Voll, Christian Cordes, Tobias Kremkau

    • Format – Co-construction workshop
    • Audience – General audience
    • Track – Trends

  • 15.10 - 16.00 Unconference - Sessions n°5

    Agenda co-created by the audience.
    Interactive conversations in the different allocated rooms.

  • 16.00 - 16.30 Coffee Break
  • 16.00 - 16.30 Coffee Break
  • 16.30 - 17.30 Wrap Up Unconference Sessions

    Short presentation of the findings

    Facilitated by Julianne Becker (Coconat)

  • 17.30 - 19.00 Free time

    Coworking Tour / Free time

  • 20.00 Pub Crawl - Serendipity Networking and Fun

    Networking activity

Day 3 (Nov 15)

  • 10.15 - 11.05 Space Design that leads to Community Engagement

    Vandita Purohit (The Daftar)

    • Format – Workshop
    • Audience – General Audience
    • Track – Business / Operations

  • 10.15 - 11.05 How to manage companies scaleups within your space as well as your space own scaleup

    Interactive Workshop – Techspace has be growing steadily for some years in Europe, and espcially in Berlin. The coworking operator accommodate fast growing digital startups and SME’s which need a lot of flexibility in terms of capacity increase once their payroll start to grow rapidly. Techspace has handled many of these situations in house and had to put a process to manage their own scaleup rythms.

    Stéphanie Brisson (Techspace Berlin)

    • Format – Workshop
    • Audience – General audience
    • Track – Business / Operations

  • 11.05 - 11.40 Coffee break
  • 11.40 - 12.30 Co-design your next coworking space

    Kinnarps Next Office Concept has developed a set of tools that facilitate quick and accurate space requirements definition. Among them our Next Office Game plays a paramount role as interactive workshop’s tool that, for a given group of Users, matches office typologies with preferred activities. The game contextualises spaces for key types of work-related activities, such as focused work, studying, collaboration, socialising, and relax . As a result, Next Office Game delivers the adequate blend of spaces resulting in high-performance workplaces.

    • Format – Workshop
    • Audience – General audience
    • Track – Business / Operations

  • 11.40 - 12.30 Co-living & Coworking: How to bring the different ``Co-`` together...and does it make sense

    Julianne Becker/Iris Wolfer, Coconat (Berlin) TBC, moderation by Claire Carpenter (TBC)

    • Format – Panel
    • Audience – General audience & people aiming at creating impact
    • Track – Impact

  • 12.30 - 13.45 Lunch
  • 13.45 - 14.35 Workshop TBC
  • 14.45 - 15.15 Closing discussion and takeaways
  • 15.00 - 20.00 Coworking Tour / Free time
  • 21.00 - 02.00 Coworking Europe Closing Party